There’s never been a better time to join the shipbuilding industry. As demand for cutting-edge naval technology grows, General Dynamics Electric Boat is at the forefront—designing, building, and maintaining the most advanced submarines in the world. Our work is mission-critical, supporting the U.S. Navy and strengthening national security.

About Department 468 – Fleet Support and Systems Engineering

Department 468 – Fleet Support and Systems Engineering provides systems engineering support for in-service VIRGINIA, OHIO, and SEAWOLF Class submarines under the Planning Yard OMNIBUS contract. The mission of the Department is to drive innovation, deliver high-quality technical solutions, and support the organization’s strategic goals through engineering excellence. We accomplish this by managing engineering changes and documentation updates including SHIPALTs, TEMPALTs, VIRs, LARs, RLARs, and MCRs, while ensuring ship configuration records remain accurate. We coordinate and issue responses across disciplines for Liaison Action Requests (LARs) and Departure for Specifications (DFSs), support NAVSEA-directed tasking and provide engineering expertise for specialized systems such as Deep Submergence Systems (DSS), Escape and Rescue Systems, Dry Deck Shelters (DDS), and Advanced Seal Delivery Systems (ASDS). We provide on-site support and work directly alongside the Navy shipyards and bases at Norfolk, Portsmouth, Pearl Harbor, and Guam in order to keep our submarines safe, modernized and fully mission-ready through first time quality driven from efficiency and innovation.

Role Overview

As the D468 Administrative Aide, you will support the Fleet Support and Systems Engineering organization, which includes direct and matrix reporting employees.This position requires frequent communication with all levels of management as well as salary and hourly personnel.

Key Responsibilities

• Handle department communications, including answering phones, sending emails, and submitting IT requests
• Prepare and process internal and external documents, including telecommunications requests
• Maintain departmental organizational charts, training records, and phone lists.
• Manage departmental meetings, including scheduling, sending invites, and booking conference rooms
• Assist in developing department presentations
• Coordinate travel arrangements, including visit requests, bookings, and expense reporting
• Support in-processing new hires/out-processing severances
• Manage and order departmental supplies, including copier paper and toner
• Submit facility requests for personnel moves and equipment/material issues
• Maintain and upload content to the department webpage
• Coordinate department service awards
• Prepare correspondence for internal and external stakeholders
• Prepare basic and formal correspondence with the customer (NAVSEA)
• Perform other administrative and office support functions as needed

Position directly supports the manager, supervisors, and employees of Fleet Support and Systems Engineering. This is a full-time on-site position during first shift 7:30 AM - 4:00 PM.

Required

• High School diploma or equivalent
• 2-7 years of administrative experience in an office environment
• Experience working with Microsoft Office (Outlook, Word, Excel, and PowerPoint) – including scheduling meetings, formatting documents, data entry, and presentations
• Candidate must demonstrate error free word processing capabilities (45 wpm minimum)

Preferred

• Post-secondary education
• Experience supporting technical or engineering fields
• Familiarity with web based administrative tools (e.g., SharePoint, Concur)
• Experience handling formal correspondences
• Experience with corporate travel coordination and expense reporting

• Detail oriented, methodical and organized
• Well-developed verbal and written communication skills
• Ability to work with web based, distributed, or cloud based systems
• Ability to accept multiple assignments, prioritize work to complete on time, seek manager or supervisor input when priority conflicts arise

Why Join Us

• We offer a workplace where integrity, innovation, and excellence drive everything we do
• Competitive Pay & Benefits – Comprehensive healthcare, retirement plans, and tuition assistance
• Career Growth – Training, mentorship, and opportunities to advance within the company
• Stability & Expansion – We’re growing, adding thousands of new jobs across our facilities
• Inclusive Culture – Employee Resource Groups and community engagement
• Impactful Work – Every role contributes directly to national defense and the U.S. Navy’s mission